Can we use the suite without converting all our spreadsheets at once?

Yes. The suite supports importing your existing allocation as a starting point, and you can run it in parallel with spreadsheets for one school year before letting go entirely.

Do we keep co-determination with the union rep?

Yes — the negotiation module is built exactly for the union round. Every change must be accepted or rejected per staff member, and the whole dialogue is logged (DLF union handbook 2022).

How safely is salary data stored?

Salary rates are visible only to leadership roles via access control, and GDPR guidance from the Danish DPA (2023) is followed — pay is Article 9 data and isolated from the rest of the UI.

What happens if the municipality changes quotas mid-process?

The scenario module saves named what-if snapshots, so you can compare the new requirement against your original plan and roll back if the quota is withdrawn again.

Subject allocation — full suite

Subject allocation suite from wishes to sign-off

Teacher wishes, scenarios, AI proposals, validation, budget, competence coverage, negotiation and parent/pupil insight — all in one workspace. EVA (2018) links structured allocation processes to higher teacher wellbeing and better competence coverage. No more April spreadsheet juggling.

Contact

Teacher wishes first

Teachers fill in wishes for subjects, classes and hours — leadership sees them right in the workbench.

AI assistant

Suggests assignments, rebalances or reductions based on wishes, budget and competence.

Validation before sign-off

Uncovered subjects, missing form tutors, overload, unanswered wishes — all caught automatically.

Budget side-by-side

Spend per teacher and per subject vs. Cap — salary rates per subrole with per-staff override.

Export & sign-off

PDF per teacher/class/subject + multi-sheet Excel — sign-off archived with signature and date.

Parent & pupil insight

Once ready, leadership can publish chosen parts to parents and pupils — read-only.

In the classroom

Spring planning

The whole run from wish round to sign-off happens in one tool — not 12 spreadsheet versions.

Negotiation with union rep

Negotiation rounds run as per-staff threads — accept, reject, lock with signature.

Term starts

The signed allocation feeds the schedule, substitute matcher and yearly-plan seed automatically.

For school leadership and for the municipality

For school leadership

The suite is built so leadership can run the whole allocation process in one place — without losing the thread across spreadsheet versions. Each phase is locked and documented, so audit and quality reporting are pulled directly from the system.

9 connected modules, one login, one sign-off
Audit trail per change — ready for the quality report
Sign-off archived as a signed PDF in fagfordeling_signoffs

For the municipality

The municipality sees key figures rolled up per school without intruding on each school's admin. Get_municipality_fagfordeling_insights respects municipality scope, so steering dialogue and quality reporting run on the same numbers schools see.

Coverage per subject per school — figures direct to the Ministry
Unanswered wishes and sign-off status as KPIs
CSV export for steering dialogue and budget planning

Works with

Teacher wishes AI assistant Validation Budget Competence coverage Negotiation Municipality rollup

Research base

The suite is grounded in research on teacher quality, collaboration and Danish work-time regulation.

Danmarks Evalueringsinstitut (EVA) (2018). Skoleledelsens arbejde med fagfordeling og kompetencedækning. EVA source
Darling-Hammond, L. (2000). Teacher quality and student achievement: A review of state policy evidence. Education Policy Analysis Archives, 8(1) source
Hargreaves, A., & O'Connor, M. T. (2018). Collaborative Professionalism: When Teaching Together Means Learning for All. Corwin
Bryk, A. S., & Schneider, B. (2002). Trust in Schools: A Core Resource for Improvement. Russell Sage Foundation
Børne- og Undervisningsministeriet (2024). Mål om fuld kompetencedækning i folkeskolen (95 %) — opfølgningsrapport. uvm.dk source
KL & Lærernes Centralorganisation (2020). Arbejdstidsaftale 2020 (A20) — Bilag 1: Den årlige planlægning af opgaver og tid. kl.dk source
OECD (2019). TALIS 2018 Results (Volume I): Teachers and School Leaders as Lifelong Learners. OECD Publishing source

Frequently asked questions

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